Pre-Planning
• Identification of meeting specifications
• Planning meetings / calls and Pre-Con's
• Site Selection / RFP's / Sourcing
• Contract Negotiations (Air, Hotel, Ground)
• Budget Management
• Attendance Building
• Hotel Reservations and/or Registration via toll free phone / fax / on-line
• Database Management / Inventory Management
• Attrition Management
• E-Marketing / promotions / communications
• Development & Distribution of Registration Materials
• Food & Beverage planning / event planning
• Meetings specifications & pre-production
• Optional Tour programs (Pre/Post tours fully integrated in technology if desired)
• Spouse programs
• Travel Policy Integration with Meetings Technology
• Amenities and VIP service planning
• Shipping
On-Site Service Options
• On Site Omega Consultant (Director)
• Concierge & Hotel Service Desks
• Multi-lingual capabilities / Interpreters / Translators
• Registration Services including set up / staffing / Badges etc.
• Delivery of amenities & gifts
• Coordination of outside suppliers (eg Transportation services)
• Meet & Greet Services / Baggage services
• Signage coordination
• Accounting Processes
• VIP / Speaker arrangements
• Crisis Management / Security / First Aid Services
• Rehearsals & Daily production crew
• Daily Registration & Hotel reporting & follow through
• Pre-check all room set-ups (Meeting, F&B, or Event)
Post event Follow Through
• Post Event Review Meeting/Conference Call
• Follow up surveys (eg attendee satisfaction)
• Post event reporting
• Reconcile Accounting / Payments
• Meeting Budget vs. Actual / Comparative Report
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